Africa Partners in Safari Conferencing and Incentives a division of Africa Partners in Safari, is an experienced Conference, convention and Incentive organizer with a dedicated team to ensure you experience and get the best event possible. We at Africa Partners in Safari, recognize that travel is not always just about leisure. Travel also include Business and professional such as those visiting trade fairs, those participating in business conference and those participating in incentive travel programs. Business and professional opportunities in Africa are numerous, necessitating the need for people to meet and discuss. Corporate travellers as well as conference and event organizers will find our attention to conference venue facilities of great help.
Africa Conference Venue Guide:
Africa has a wide selection of conference venues to suit all requirements. Whether you are hosting a conference with a big number of delegates, launching a product, a private board meeting, an exhibition or even a private dinner party, Africa has the conference venue for you. If you want to hold a trade fair or trade Expo Africa has the numbers to market your products Africa has some of the best conferencing and banqueting venues in the world. Most of the venues boast state-of-the-art equipment and facilities, pleasant and trustworthy service and a private and professional atmosphere.
Africa Partners in Safari You Plan Your Conference
Planning a conference need not be a difficulty task. Africa Partners in Safari will help you organize your conference in Africa. We will assists in the following important steps relating to budget, delegate hotel accommodation, conference transportation, add-ons and themed events.
Accompanying Family/ Spouse and Partner Recreation
Your Africa Partners consultant can assist you with special leisure activities for accompanying partners. Escorted day tours / sight seeing trips, excursions, cultural safari, tourist attractions and health or beauty treatments, can be arranged.
Pre and Post-Event Executive Leisure/Tour Options
The delegates many have travelled from all corners of the earth to visit this great continent endowed with diverse climate culture and tourist activities. Why not let them see what Africa has to offer and also experience Africa. Africa partners in Safari’s specialist Africa Travel division will plan executive recreation packages, and short to medium duration safari excursions to easily accessible locations. The Masai Mara, Amboseli, Mt.Kenya National parks Or Mombasa
Types of Conference Venue
It may seem difficult to classify all the different conference/seminar or meeting venues available in the market. Here are some general guidelines to help you identify the venue that may suit your needs. The major factor to consider is the expected number of delegates, your aims, objectives and the experience that the client envisage. The budget for the conference is also a crucial factor in order to establish the location that is best suited for all your requirements.
Accommodated Conference Venue
Accommodated Conference Venue is well suited for all business needs. These venues offer lodging with excellent catering services and also provides venue management, audio visual technical support, and 8 hour chairs. Refreshments such as coffee, tea and bottled water are available throughout the conference.
Conference centres offers no accommodation. Accommodation is offered elsewhere in one or several hotels within walking distance. These conference centre venues generally have larger delegate capacity, and because of their specific design, may more easily cater for product launches real-time presentations and trade expos or Fair.
Beach Hotels and Resorts.
365 days of powder white and sun kissed beaches is what conference tourism means in the east African coast. You wake up to the roaring sound of the waves of the Indian Ocean, bask in the sun and plunge in the warm tropical azure blue waters much more.
Rich in décor, garden like surroundings and proven record these venues exemplify all the comfort and character associated with a Country Estate. This kind of venue is designed for the top level executives and small delegate function. The country hotel ideal for low-key conferences, themed product launches and provides a serene environment for client entertaining.
City Centre Hotel
Venues situated in the heart of the city of your choice are the preferred base for any conference or client function with the main advantage of close proximity to all forms of public transport. On-site conference and banqueting managers, audio visual technical support, break away meeting rooms, and full leisure facilities, provide conference delegates ease of access.
Wildlife Game Lodges
Executive conferencing, break away from it all... a selection of exclusive Safari Lodge conference venues ideal for high-level corporate executive conferences, seminars or meetings. Absolute privacy is assured, the finest quality service and discreet handling of guest lists.
APSafari: Experienced Director in Travel Division
Pre and Post-Event Tours are our speciality lets make your dreams became a reality
Our focus on the Corporate Travel Market provides Pre and Post- Event leisure activities, transport and accommodation needs, both to Event Organizers and direct to Company’s and Institutions.
Corporate Incentive Rewards and Team-Building Packages
Specific travel or leisure requirements by APSafari created from our experienced team and resources.Customize your own Team-Building or Incentive Rewards Program to suit your interests.
Plan your Conference/Convention Safari
Planning should start the earliest possible and do not give anything to chance.
- Choose your tentative dates
- anticipated delegates number
- Number of meeting rooms required
- social events to be arranged
- names of your organizing committee members
- submit a "holding deposit" for space
- visit with us to the venue
3 Months Before the Conference
- confirm bookings and expected attendance
- submit further deposit.
- provide APSafari with a copy of your program.
- Pre and Post Event leisure activities that delegates may wish to undertake
One Month Before the Conference
- confirm total number of delegates, numbers for meals
- confirm arrival/departure dates and times.
- inform Africa Partners in Safari of all audio-visual aids and technical requirements
- registration areas required.
- provide Africa Partners in Safari with your final program
- submit final balance of payment
- submit payment for Pre and Post Event leisure activities
One Week Before the Conference
- give final numbers for accommodations, meals, social events, tea breaks and meetings.
- guaranteed numbers for all special diet and events must be confirmed 48 hours in advance.
- review the entire program with Conference Manager at the venue.
- confirm all audio-visual needs.
- Provide Africa Partners in Safari with the Final list of arrival/departure dates of delegates staying in residence as well as any special needs or requests.